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We partner with individuals and businesses of all sizes to provide high impact marketing and web development solutions. With creativity and careful insight, we craft software and marketing strategies that enhance brand presence, improve user experience, and drive growth.Our commitment is to deliver smart, user-focused, scalable ideas that align with our clients' mission and ambition. Each step forward is a dedication to use technology to innovate, be better, and bring collective progress into the world.

• Privacy

DIGITAMIZED LLC PRIVACY POLICY
Effective Date: Feb 1, 2026

1. Introduction
This Privacy Policy (“Policy”) describes how Digitamized LLC (“Digitamized”, “we”, “our”, or “us”) collects, uses, shares, and safeguards information about you when you interact with our services. This Policy applies to our mobile applications (the “Apps”), the website located at www.digitamized.com and other websites that link to this Policy (together, the “Services”).

Digitamized LLC is a limited liability company registered in Illinois, United States, with its principal address at 2501 Chatham Rd, Suite R, Springfield, IL 62704. When you use the Services in a personal capacity, Digitamized is the data controller. If you access the Services as part of a corporate, team, or employer-related account, the organization you are associated with is the data controller, and we process data on its behalf as a data processor.
Please read this Policy carefully. By using our Services, you acknowledge that you have read and understood this Policy and agree to the practices it describes. If you do not agree with the terms, you should not use our Services.

2. Definitions
For the purposes of this Policy:
“Personal Information” or “Information” means data that identifies or relates to an identifiable individual.
“Processing” means any operation performed on Information, including collection, use, storage, disclosure, and deletion.
“Controller” means the entity that determines the purpose and means of processing personal data.
“Processor” means the entity that processes personal data on behalf of the controller.
“Services” refers to our Apps, Website, and any other tools, features, or communications offered by us.

3. Information We Collect
We collect several categories of Information from and about users of our Services:
A. Information You Provide to Us
Registration Information: When you create an account, we collect your name, email address, profile photo, job title, and password. For premium plans, we may collect billing address, transaction details, VAT ID, and Stripe identifiers.
Voluntary Submissions: Information provided in surveys, feedback forms, email correspondence, or user interviews.
Job Applicants: Contact details, resume, and employment history if you apply for a position.

B. Information We Collect Automatically
Identifiers: IP address, device ID, device type, OS version, and browser type.
Geolocation Data: Precise location when using location reminders, subject to your consent.
Usage Data: Interaction logs, pages viewed, features accessed, and time stamps.
Device and Performance Data: App crash logs, screen resolutions, and battery level (for diagnostics).

C. User-Generated Content
Content created or shared through the Services including projects, tasks, labels, folders, media files, and messages with other users.

D. AI Prompts and Outputs
Data entered into AI-powered features, including prompts and any resulting outputs. This data may be processed to deliver relevant results and improve responsiveness, without being used to train general AI models.

E. Information from Third Parties
If you connect your account to third-party platforms (e.g., Google, Facebook, Discord), we receive identifiers such as email and profile images.

Integration partners may send us data to support authentication, content sharing, or payment verification.

4. Children’s Privacy
Our Services are not directed to or intended for children under the age of 13, and we do not knowingly collect Information from them. If we become aware that a child under 13 has provided us with Information, we will delete such data immediately. Parents or guardians who believe their child has provided Information may contact us at [email protected] to request deletion.

5. How We Use Your Information
We use the Information we collect for the following purposes:
Service Provision: To register your account, authenticate you, provide features, and maintain the Services.

Payments and Transactions: To process billing, handle taxes, and comply with financial regulations.
Support: To respond to inquiries, troubleshoot, and fulfill support requests.

Product Improvement: To analyze usage patterns, develop new features, and enhance usability.
Security and Fraud Prevention: To detect, investigate, and mitigate unauthorized access or fraudulent activity.

Communication: To send you updates, newsletters, and usage tips (opt-out available).
Legal Compliance: To meet legal obligations, including regulatory and tax requirements.

We may also use anonymized and aggregated data for internal research and analytics.

6. Legal Bases for Processing (GDPR)
Where applicable under the GDPR or UK GDPR, our legal bases for processing personal data include:
Performance of a Contract: For providing access to and functionality within our Services.
Legitimate Interests: For analyzing usage, improving services, detecting misuse, and supporting business growth.

Consent: For optional features such as marketing emails or geolocation.

Legal Obligation: For compliance with tax laws, fraud prevention, and judicial orders.

7. How We Use Cookies and Similar Technologies
We and our partners use cookies and similar technologies (e.g., SDKs, pixel tags) to:
Enable basic functionality like login and session security.

Analyze usage to improve services.

Personalize user experiences.
Support marketing and advertising.

You can manage cookie preferences via your browser settings. Blocking essential cookies may impact functionality.

8. Cookies and Tracking Technologies Table
Cookie
Purpose
Retention
Google Analytics
Website traffic analysis, user behavior tracking
90 days
Datadog
Web performance monitoring
Session-based
Stripe
Payment processing and subscription management
Session-based
Zendesk
Support ticket handling and chat
Session-based
YouTube
Display embedded video content
Varies
Cloudinary
Optimize and display images
Session-based9. Third-Party Platforms and Integrations
You may choose to connect our Services with third-party applications, including but not limited to:
Authentication Providers: Google, Facebook, Apple.
Collaboration Tools: Slack, Discord, Dropbox.
Calendar & Productivity Integrations: Google Calendar, Notion, etc.
When you connect an external service, we may receive data such as usernames, email addresses, and profile pictures. These third parties may also receive data from us. Each party's privacy practices are governed by their respective privacy policies.
We ensure our usage complies with relevant platform data use policies, including Google’s API Services User Data Policy and its Limited Use requirements.

10. Who We Share Your Information With
We may share your Information with the following categories of recipients:
Other Users: When using collaborative features, other users may see your profile data and any content shared in joint projects or workspaces.

Organizational Customers: If you join a workspace tied to an employer or organization, your account and activity data may be accessible to workspace administrators. In these cases, the organization is the data controller, and you should refer to its privacy policy.

Service Providers and Vendors:
Cloud Services: Microsoft Azure, Google Cloud, AWS – data hosting.
Customer Support: Digitamized LLC, Zendesk – issue tracking and support resolution.
AI Providers: Backend LLM service providers supporting in-app AI features.
Analytics: Google LLC, Beam Analytics – performance and usage analysis.
Communications Platforms: MailChimp, SendGrid, Beehiiv – email services.
Payments: Stripe – subscription processing and compliance.
Third-Party Integrations: When you authorize a connection (e.g., to Slack, Discord, Dropbox), we share designated data as needed for functionality.
Legal and Regulatory Authorities: When required to comply with legal obligations, enforce our terms, investigate fraud or threats, or protect rights and safety.
Business Transfers: In connection with mergers, acquisitions, asset sales, or restructuring.
With Your Consent: Where explicitly authorized by you.

11. Data Storage and International Transfers
Your Information is primarily stored and processed in the United States. If you are located in the EEA, UK, or other regions with data protection laws, you acknowledge that your data may be transferred outside those jurisdictions.

Where such transfers occur, we implement safeguards consistent with applicable laws, including:
Standard Contractual Clauses (SCCs) approved by the European Commission or the UK government.

Contractual obligations with vendors requiring data protection equivalent to GDPR standards.
We monitor developments in international data transfer laws and revise our practices as necessary to maintain compliance.

12. How Long We Store Your Information
We retain your Information only as long as necessary for:
Providing the Services.
Fulfilling legal, accounting, or tax obligations.
Resolving disputes or enforcing agreements.
Typical retention scenarios:
Account Data: Stored while the account is active and up to 90 days after deletion.
AI Content: Retained for internal audit and performance unless anonymized or deleted.
Support Queries: Retained up to 1 year for troubleshooting reference.
When deletion occurs, we take steps to irreversibly erase the data or de-identify it. Archived backups may persist for limited durations with restricted access.

13. Data Security
We implement robust security measures to protect your Information, including:
TLS encryption for data in transit.
Encryption at rest for stored content.
Firewalls, access restrictions, and monitoring tools.
Regular vulnerability assessments and security reviews.
Despite these efforts, no system is impenetrable. We cannot guarantee absolute security. In the event of a breach, we will notify affected users and regulators as required by law.

14. User-Generated Content and Messaging
When you create or upload content (e.g., tasks, projects, reminders, comments), or communicate with others via messaging features:
That content may be shared with collaborators or visible within your team.

Messages may be scanned by automated filters for compliance, moderation, or security purposes.
Deleting content may not remove all copies, especially if shared or backed up.

You are responsible for managing visibility settings in collaborative workspaces.

15. AI Features and Prompt Handling
Our Services integrate with artificial intelligence tools to help generate content and streamline productivity. By using these features:
You acknowledge that prompts and resulting outputs may be processed by third-party AI vendors.
These vendors are contractually restricted from using your data to train general AI models.
Outputs may reproduce input data; do not submit sensitive or confidential information.
Prompts and Outputs are processed solely to deliver requested results and improve responsiveness—not for model training.

16. Your Choices and Controls
You can control how your Information is used:
Workspace Settings: Adjust visibility and collaboration permissions.
AI Feature Use: AI tools are optional; disable them in your settings if desired.
Cookie Preferences: Modify through your browser or our cookie banner.
Marketing Opt-Out: Use unsubscribe links in emails or manage preferences in your account.

17. Marketing and Communications
We may send:
Service Messages: Required operational emails (e.g., password resets, system updates).
Promotional Emails: Tips, feature updates, surveys—only with your consent.
You can unsubscribe from promotional messages at any time by following the link in the message. Please note that opting out of marketing does not affect essential service communications.

18. California and Other U.S. State Privacy Rights
If you reside in California or a state with equivalent data privacy laws, you may have the right to:
Know what personal data we collect and how we use/share it.
Delete personal data we hold about you (with exceptions).
Correct inaccurate personal data.
Opt-Out of “sales” or “sharing” of personal data, where applicable.
Limit use of sensitive personal information.
Non-Discrimination for exercising your rights.
To exercise these rights, contact us at [email protected]. We may request verification of identity before fulfilling your request.

19. Your Rights Under GDPR and International Laws
If you are located in the European Economic Area (EEA), the United Kingdom (UK), or jurisdictions with similar data protection laws, you have the following rights, subject to certain conditions and limitations:
Access: You may request access to your personal data, including information on how and why we process it.

Rectification: You may request that inaccurate or incomplete data be corrected.

Erasure (“Right to be Forgotten”): You may request deletion of your personal data under certain legal grounds.

Restriction: You may request limitation of processing if you contest data accuracy, legality, or our need to retain it.

Objection: You may object to processing based on our legitimate interests or for direct marketing.
Portability: You may request a copy of your data in a structured, machine-readable format for transfer to another service provider.

Consent Withdrawal: Where processing is based on your consent, you may withdraw it at any time.

Complaint: You may lodge a complaint with your local data protection authority.
To exercise these rights, email us at [email protected]. We may require identity verification and have 30 days to respond under GDPR guidelines.

20. Exercising Your Rights
You may submit requests related to your data through the following means:
Email: [email protected]
Postal Mail:
Digitamized LLC
2501 Chatham Rd, Suite R
Springfield, IL 62704
USA
To verify your identity, we may ask for additional information (e.g., email confirmation or government-issued ID, depending on the nature of the request). If we cannot fulfill a request due to conflicting obligations or legal exemptions, we will provide a clear explanation.
If your request involves third-party processors (e.g., Stripe), we may direct you to contact them directly under their privacy policies.

21. Representative in the EU (Article 27 Status)
Under Article 27(2)(a) of the General Data Protection Regulation (GDPR), we are currently exempt from appointing a representative in the EU, as:
Our processing of EU data is occasional.
We do not process special categories of data or data relating to criminal convictions.
Our processing is unlikely to result in a high risk to individuals' rights and freedoms.
We continue to monitor our international exposure and will appoint an EU representative if our operational scope changes.

22. Third-Party Sites and Links
Our Services may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties. We recommend reviewing the privacy policies of any third-party sites you interact with.
If you authorize third-party integrations (e.g., Google, Discord), your data will be subject to those parties’ terms and privacy policies.

23. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect legal, technical, or operational changes. When updates are material, we will:
Update the effective date at the top of this Policy.
Notify users through email, in-app messaging, or prominent notices on our Website.
We encourage you to review this Policy regularly to stay informed about how we protect your data.

24. Contact Information
If you have any questions or concerns about this Privacy Policy, your personal data, or your rights, you can contact us at:
Email (General Inquiries): [email protected]
Mailing Address:
Digitamized LLC
2501 Chatham Rd, Suite R
Springfield, IL 62704
United States
We respond to all inquiries in accordance with applicable data protection laws.

25. Complaints and Dispute Resolution
If you believe your data protection rights have been violated, we encourage you to contact us first so we can resolve the issue promptly and fairly.
You may also file a complaint with:
U.S. Residents: Federal Trade Commission (www.ftc.gov)
EU Residents: Your local Data Protection Authority (DPA)
UK Residents: Information Commissioner’s Office (IC